Irving IT Company Explains How Businesses Can Prevent Everyday Tech Issues
Whether you use technology for personal or business use, you will face IT problems. Although this challenge is common, it is no less frustrating. Unfortunately, frustration often leads people to make poor decisions that confound the problem instead of resolving it.
| “Any good business should always put their clients’ satisfaction first. For MSPs, that means that any good provider should always put solving and preventing your IT problems first.” – Peter Bertran, Chief Client Officer at DKBinnovative |
For that reason, it’s important to understand what you can do about common technology problems before you face them. Knowing how to solve potential problems will lessen your frustration if and when they arise.
41% of people second-guess their decisions daily, and it’s not unheard of for the second guess to be the wrong one.
In this article, an Irving IT firm explores some of the most common IT problems in business, steps you can take to resolve them on your own, and how the right managed IT service provider (MSP) can make it even easier.
How Often Will The Average Business Face IT Problems?
While there is no perfect data to tell us exactly how often organizations face IT problems, we do have data that tangentially shows us how pervasive technology issues are. Here are some examples:
- IT teams spend about 30% of their time handling disruptions
- The average business loses 15.3 minutes worth of wasted labor costs per employee per day to IT issues
- 60% of organizations report that they have experienced at least one major IT outage within the past 3 years
What Are Some of The Most Common Technology Issues in Business?
Slow Network Performance
Network slowdowns often occur when too many devices share limited bandwidth or when outdated hardware struggles to handle modern traffic. Misconfigured routers, old cabling, and unmanaged switches can also create bottlenecks. These issues reduce productivity and interrupt work, video calls, and file sharing.
Frequent Crashes
System instability is usually linked to aging hardware, incompatible software updates, or a lack of maintenance. When systems crash during operations, data may be lost, and workflows stall. Over time, repeated crashes signal deeper hardware degradation or improper configuration.
Email Delivery Failures
Email disruptions can stem from server configuration errors, blacklisted domains, or exceeded mailbox limits. These problems interfere with client communication and can harm your company’s reputation if messages to important clients or partners go missing or remain undelivered.
Unstable Wi-Fi Connections
Weak Wi-Fi coverage, overlapping channels, or poorly placed access points often cause intermittent connectivity. Employees may face repeated disconnections or slow speeds that disrupt collaboration and access to shared resources.
Device Compatibility Issues
As organizations expand, new devices and operating systems may not integrate smoothly with legacy applications. Compatibility conflicts lead to unexpected software errors and prevent teams from adopting newer, more efficient tools.
Insufficient Storage
Local servers and desktops can quickly reach capacity when data growth goes unchecked. Low disk space slows performance, causes system errors, and increases the likelihood of corrupted files or application crashes.
Power Outages
Power interruptions or voltage fluctuations can cause data corruption and hardware damage. Even brief outages can halt production. Plus, repeat incidents shorten hardware lifespan and increase operational costs.
What You Can Do About These Common Problems in IT
Upgrade Outdated Hardware
Replacing older routers, switches, or computers reduces the risk of slow network speeds and frequent system crashes. Modern hardware supports higher throughput, faster data processing, and better heat management, all of which stabilize daily operations and extend device lifespan.
Keep Software Updated
Regular updates patch security vulnerabilities and fix bugs that cause crashes or email disruptions. Updating firmware on routers and Wi-Fi access points also improves connectivity reliability and network performance.
Adjust Wi-Fi Settings or Router Placement
Repositioning routers and separating devices across different frequency bands improves coverage and minimizes interference. Simple configuration changes like adjusting channel settings or reducing device congestion can resolve most connection drops.
Optimize File Storage
Moving old or rarely used data to external drives or cloud storage prevents systems from reaching capacity. Maintaining structured folders and deleting duplicates improves file retrieval times and prevents performance slowdowns.
Use Surge Protectors
Installing surge protectors and uninterruptible power supplies (UPS) shields computers and servers from power spikes. This protects hardware from damage and provides enough time to save work during short outages.
However, not all surge protectors offer the same level of protection or features. The right choice depends on the type of equipment, environment, and power stability needs. Here is a brief overview of what to look for.
| Use Case | Recommended Surge Protector Type | Key Features | Why It Matters |
| Basic office equipment (printers, monitors, routers) | Standard surge protector | Joule rating of 800–1000, indicator light, resettable circuit breaker | Protects from common electrical spikes and short surges |
| Workstations or high-performance PCs | Advanced surge protector | Joule rating of 1500+, EMI/RFI noise filtering, multiple grounded outlets | Reduces interference and protects expensive components |
| Network or server equipment | Surge protector with network and coax ports | Data line protection, grounded outlets, and higher joule capacity | Prevents damage through Ethernet or coaxial connections |
| Sensitive electronics (medical, lab, or audio equipment) | Isolated or line-conditioning surge protector | Voltage regulation, noise isolation, clean power delivery | Maintains stable performance and prevents data errors |
| Critical systems requiring uptime | UPS with surge protection | Battery backup, voltage regulation, and automatic shutdown software | Keeps systems running during brief outages and protects from surges |
Verify Device Compatibility Before Installation
Checking hardware and software compatibility before purchasing or installing prevents driver conflicts and performance problems. Testing updates or new devices on a limited scale first helps avoid disruptions across the organization.
How The Right MSP Can Help You Solve Common Technology Problems
Proactive Network Monitoring
An MSP continuously monitors bandwidth usage and device health to identify slowdowns before they affect users. Real-time analytics allow technicians to pinpoint the root causes of possible issues so that they can take proactive measures to prevent performance issues.
Managed Update Cycles
Through automated patch management, an MSP applies software and firmware updates across all systems on schedule. This keeps security vulnerabilities and system instability under control without interrupting business operations.
Optimized Wi-Fi Design
MSPs conduct signal assessments and use enterprise-grade tools to design wireless networks that provide consistent coverage. They configure access points for optimal channel distribution and apply policies that balance load across devices.
Scalable Cloud Solutions
A managed service provider sets up hybrid storage solutions that grow with the business. They automate backups, monitor capacity, and archive old data to prevent downtime caused by storage limits or corrupted files.
Continuity Planning
MSPs design and implement continuity strategies, including surge suppression, redundant power supplies, and failover servers. These plans keep systems stable during outages and shorten recovery time.
Compatibility Testing
An MSP maintains an inventory of all hardware and software and can replace outdated components before they cause compatibility problems. They also test updates and integrations in controlled environments to prevent disruptions in production systems.
Solve Your Biggest IT Problems Faster With a Trusted IT Firm in Irving
The last section of this blog discussed what an MSP can do to help you solve your biggest IT problems. However, the catch is that every organization’s IT infrastructure is slightly different. Two MSPs may offer the same services, but how they do it can make a world of difference depending on how you manage your IT systems.
That’s why DKBinnovative is dedicated to getting to know each one of our clients intimately. We want to be the right provider for almost any use case, so we spend time gathering detailed information about your business before we make recommendations.
Get started today with your free risk assessment — contact a trusted IT firm in Irving.
