New data from WithMe, Inc. reveals a surge in shared printing, with over 33 million pages printed across apartments, offices, cafes and coworking spaces in 2025

CHICAGO --(BUSINESS WIRE)

Most people gave up on personal printers years ago. They were clunky, costly and sat idle for months at a time.

Yet printing demand hasn’t dissipated. In fact, it only continues to grow. What’s changed is how people print.

WithMe, Inc., a leader in technology-powered, self-serve printing, has released The 2026 Printing Report, revealing a striking trend: over 1.1 million unique PrintWithMe users printed more than 33 million pages in 2025.

Drawing on 16,000 survey responses, the report reveals how hybrid work has reshaped printing behavior, redefining when, where, and why people print. Shared spaces now play a pivotal role in meeting this demand.

Why people ditched their home printers

Eighty percent of apartment residents no longer own personal printers, with 43% citing limited space as the main reason.

While the machines may have disappeared, the need to print hasn’t.

Half of surveyed users now rely on shared printers at least a few times a month. More than 40% report using them as frequently, if not more frequently, than other building amenities. The trend is clear: residents want printing that’s convenient, clutter-free and accessible.

"People want access without the headaches," said Jeff Lail, Chief Executive Officer at WithMe. "Whether they live in apartments, work remotely, or operate in flexible office environments, they still need the ability to print. What they don’t need is the hassle of managing it themselves. Our data clearly demonstrates that printing has simply moved from individual desks into shared spaces where it serves users and the teams that support them far more efficiently.”

How hybrid work changed the geography of printing

Seventy percent of residents work from home at least one day per week, while 30% turn to shared spaces like lounges, coworking areas, and cafés to get their work done.

Business documents account for 30% of the total pages printed by PrintWithMe users, illustrating how printing habits continue to evolve alongside hybrid work.

Driven by dense populations, widespread hybrid work model adoption, and high expectations for modern amenities, the following cities have become shared printing hotspots: Chicago, Austin, Atlanta, Philadelphia, Miami, Gainesville, Brooklyn, Seattle, Boston, and Los Angeles.

As work has become more distributed, printing has followed suit, shifting from private home offices and traditional workplaces to shared, community-based environments that connect where people live and work.

Designed for both the user and the operator

PrintWithMe delivers value on both sides of the experience. Users benefit from reliable, secure self-serve printing that gives them the freedom to print on their own schedules. Staff are freed from the operational burden of maintaining outdated leased machines or managing ineffective DIY printer setups.

Leasing teams, workplace managers, and office administrators no longer need to handle supply runs, printer troubleshooting, or IT support. PrintWithMe’s model includes automated supply replenishment, remote monitoring, and live support, reducing pressure on staff and ensuring consistent performance.

“It’s hands-on for residents and hands-off for us,” said Mignon Watkins, Assistant General Manager at BH Management’s Iconic on Alvarado. “We used to spend hours every week managing a printer that never quite met expectations. PrintWithMe changed that. The setup was easy, support was proactive and residents get what they need without coming to the leasing office.”

Rethinking what people actually use

Amenities that meet everyday needs often outperform those purely designed for aesthetics.

Flashy amenities may impress during tours, but actual amenity usage tells a different story. Shared printers, premium coffee amenities like SipWithMe and smart lockers have become integral to residents’ daily routines.

“People argue that residents don’t print anymore, but I completely disagree,” said Elizabeth Pearson, Community Manager at Bell Partners. “We see constant use. Whether it’s for work-from-home tasks or everyday needs like returns or signing documents, printing is still essential.”

Properties that prioritize functional amenities over high-end features are discovering that residents value reliability and convenience over spectacle. The communities that retain residents are the ones making daily life easier with services and amenities people actually use.

About the Report

Informed by 16,000 survey responses from PrintWithMe and SipWithMe users at thousands of locations nationwide, The 2026 Printing Report reflects nearly a year’s worth of consumer insights gathered between September 2024 and August 2025, along with nationwide usage data from January 1, 2025 through December 31, 2025.

About WithMe, Inc.

WithMe, Inc. makes lives better every day through convenient, technology-powered amenities for the multifamily industry and beyond. WithMe’s PrintWithMe and SipWithMe solutions simplify resident printing and coffee, enabling property management teams to provide a superior living experience while reducing costs, optimizing spend, and improving operational efficiency.

PrintWithMe powers printing solutions at thousands of multifamily, cafe and coworking locations across all 50 states. SipWithMe is redefining multifamily coffee by pairing reliable, high-performance machines with fresh, craft-roasted coffee. WithMe is an Inc. 5000 fastest-growing company, appearing on the list for the past five consecutive years, as well as a two-time NAA Top Employer.

Press Contact:
Britni Ackrivo
[email protected]

Copyright Business Wire 2026

Information contained on this page is provided by an independent third-party content provider. XPRMedia and this Site make no warranties or representations in connection therewith. If you are affiliated with this page and would like it removed please contact [email protected]